Registrar – Eastman School of Music

Room Request-Virtual EMS (Student)

Non-Instructional Classroom or Meeting Room Request

You are now able to book a room from the convenience of your personal computer or smartphone with access to the Virtual Event Management System (V-EMS).

Book a Practice, Rehearsal, or Recording space using V-EMS


**When using the V-EMS system to log in please use your
STUDENT E-MAIL for the USERNAME and your

  • For complete instructions on how to use Virtual EMS (V-EMS), please review the V-EMS Instructions

  • When making a reservation in the “Event Name field” YOU MUST ENTER YOUR FIRST AND LAST NAME, improperly doing so may result in SECURITY not allowing you to use the space. 

Guidelines for Practice and Rehearsal Room Reservations:

The following rooms may be reserved by faculty, staff, and registered students for rehearsals, recitals, meetings, etc.:

    • Annex 704, 707, 708, 709, 710, 902
    • Old Sibley Library 101, 204
    • Main Building 209, 305, 320, 404, 514
    • Messinger 1
    • Eastman Theatre Classrooms 404, 410, 411, 412, 603 (no daytime rehearsals)
    • Ouzer Room (M-9), Miller Center 220 & 320 (meetings only)
    • New Sibley Library 308, 404 (no rehearsals)

The following rooms may be reserved by registered students for personal practice:

    • Annex 323, 324, 326, 327, 328, 332, 333, 334, 419, 420, 421, 422, 423, 424, 425, 426, 428, 429, 430, 431, 432, 513, 514, 519, 522, 524, 527, 528, 529


  • Students may schedule a practice/rehearsal room for up to two hours per day (in one hour increments using V-EMS), no more than one week in advance. This includes requests for recitals. This restriction does not apply to teaching assistants requesting space for instructional use, or to faculty and staff.
  • The Registrar’s Office does not provide set up of chairs or stands for rehearsals. Student ensembles should plan to provide their own folding stands.
  • Room availability is extremely limited during certain times of the day and certain weeks of the year. Please be aware that there may not be any space available at your preferred time.
  • Requests for the Eastman Theatre, Kilbourn Hall, Hatch Recital Hall, Ray Wright Room, Howard Hanson Hall, Ranlet Lounge, and Ciminelli Lounge should be made via the Concert Office.
  • Note that if your event requires technical support, such as laptop & projector or recording equipment, you must arrange this separately with ESM Technology and Media Production.