Information for Students and Families

Please check back frequently for updates and additions throughout the spring semester.

FAQs

DETAILS FOR SPRING 2021 SEMESTER

Updated 4/16/2021

What is the Policy for undergraduates visiting residence halls?

The Student Living Center check-out is from May 7-May 17, 2021. See full message here.

Updated 4/5/2021

What is the Policy for undergraduates visiting residence halls?

As of March 22nd there is a new policy for undergraduate residence hall visitation. See full message and policy here.

Updated 3/29/2021

What Housing options are there if I wish to stay on campus for the summer?

Updated 3/8/2021

Can Graduate Students who are teaching person get the vaccine?

Graduate students who are teaching in person:  If you are teaching in person and wish to receive the Covid-19 vaccine, consult the Monroe County vaccine hub or the Finger Lakes vaccine hub to look for an available appointment anywhere in the state.

Updated 1/27/2021

How will COVID Testing and Vaccine distribution work?

University Health Service (UHS) will again conduct random surveillance COVID testing of both on-campus and off-campus undergraduate and graduate students throughout the semester. UHS plans to launch this surveillance testing program on Feb. 8 and aims to rapid test up to 2,000 students per week, based on test availability.

UHS will also continue to provide COVID tests to symptomatic students throughout the semester.

With regard to the possible availability of the COVID vaccine to students, Dr. Ralph Manchester, vice provost and UHS director, is working closely with the University of Rochester Medical Center and the Monroe County Department of Public Health to have a plan in place for vaccine administration if young adults become eligible to receive it this semester.

 

Updated 1/21/2021

What details are there about returning to campus for the spring semester?

Students have been sent detailed information for their January return, including the latest New York State quarantine requirements, which you can find on the Eastman COVID website: https://www.esm.rochester.edu/restart/spring-2021-quarantine-and-testing-faq/.

Updated 1/21/2021

What is the schedule for the Spring Semester (dates and Scheduling)?

The spring semester begins on Monday, February 1 and the last day of classes is Friday, May 7.  Saturday, May 8 and Sunday, May 9 are reading days, and final exams run from Monday, May 10 through Friday, May 14.  The full spring semester calendar can be found on the Registrar’s website.

Updated 1/14/2021

How will spring juries work?

As we communicated last fall when the revised spring semester dates were announced, we will not have a single week for juries this spring.  There is simply not room or time in the schedule to stop instruction for an entire week.  Instead, juries will be scheduled in the concert halls and/or possible alternative locations on evenings and weekends throughout the month of April and perhaps into early May.  A tentative schedule is currently being developed and will be shared with the department chairs in coming weeks.  We hope to have the jury schedule in place before the semester begins so that students and faculty can plan appropriately.  Since we are not cancelling classes for juries, we will make every effort to avoid conflicts between juries and regularly scheduled classes and rehearsals.)  In those cases where a conflict is unavoidable, we expect faculty will work together collaboratively to design an equitable solution so that students are not caught in the middle of a scheduling conflict that is out of their control.  While we pledge to do our best to avoid scheduling conflicts, we appreciate, in advance, everyone’s flexibility and understanding as we work through all of the challenges this semester will present.

Updated 1/21/2021

Will classes continue to be held online or through what form of instruction?

The spring semester will be similar to the fall in that priority for in-person instruction will be given to lessons, chamber music, and large ensembles, while all other instruction will occur online.  The biggest change from the fall semester is that many online courses will now be taught in a synchronous format meaning the teacher and students will meet online at a designated time.

The schedule for the spring is now available in UR Student for your review.  Instructions on viewing the course schedule in UR Student can be found here: https://tech.rochester.edu/wp-content/uploads/QRC-Find-Course-Section-students-general.pdf.

Updated 1/27/2021

What options are there for Dining?

Students living and/or taking classes on the University’s River Campus or Eastman School of Music can again expect reduced occupancies at campus dining locations, but additional spaces are available to accommodate students’ busy schedules and dining plans.

The campus Dining Centers will be limited to no more than four students at a table and all tables will be 6 feet apart. At Eastman, the Orchestra Pit and Betty’s Cafe will be configured as additional multipurpose campus spaces to accommodate students who need to eat a meal or snack on campus. All tables in these multipurpose spaces will be 6 feet apart and have occupancy and cleaning guidelines.

Lounges in the Student Living Center will also again be available to students to eat in, with the maximum number of students in a lounge at one time being posted.

For more information about the opening of Dining Services campus operations, please check https://dining.rochester.edu.

Updated 1/27/2021

How will gatherings and events be handled?

Office for Student Activities at Eastman is continuing to plan events and activities to engage students.  While the current Orange Zone guidelines limit gatherings to 10 participants, multiple sessions of events will be held to allow for maximum participation. Additionally, tabling events will include plexiglass barriers in closed spaces and also require prior registration for attendees. All events will be listed on CCC and can be filtered by in-person, hybrid, and remote activities. The beginning of the semester will feature Spring Welcome Weekend and Freeze Fest.  Spring Welcome Weekend will include Canvas Painting, themed virtual trivia, and social media challenges for prizes. Over the first six weeks, there will be a collection of virtual game nights, Superbowl Sunday viewing, and many opportunities for students to receive exclusive Office for Student Activities at Eastman SWAG (stuff we all get).

Student groups/organizations that wish to hold in-person events or meetings are required to contact the Assistant Director for Student Activities and Engagement to schedule their meetings or gatherings. Spaces will be available to students throughout the semester upon request, however such availability is subject to change. All plans can be confirmed through the Office for Student Activities and Engagement.

Eastman students will continue to have access to River Campus resources/events and some transportation arrangements will be made for selected events with widespread interest. All information about upcoming events across campus will be shared via the Upbeat Weekly newsletter.  The University’s residence halls will have the same protocols in place as in the fall semester. Students cannot enter a residence hall that is not their own, and no guests are allowed in a student’s room—only the roommate or “family unit.” On-campus “family units” have maximums: 1 person in a single room; 2 people in a double room; 1, 2, 3 or 4 people in an apartment; or 4 or 6 people in a suite. Being outside of your residence hall or living space with your family unit and being unmasked and not social distanced is not permitted; family units only apply to inside residences. All students in a shared on-campus house must wear a mask at all times except when in their own room or in a bathroom.

Updated 1/27/2021

What updates for COVID safety precautions are there in place?

With the start the spring semester, all of our COVID safety protocols remain in effect from the fall–including distancing, masking, bell covers, and room downtime.  With COVID-19 cases on the rise nationwide, and particularly in Monroe County, we do not want to change these protocols that worked so well for us in the fall.  As case numbers decrease, which we fully expect as the vaccine becomes more widely available, we will consider modifications to policies.

In addition, we will continue our practice room sign out protocols from the fall, including the use of our student practice room monitors.  As a reminder, all of our music-making safety measures can be found here: https://www.esm.rochester.edu/restart/updates/

We also continue our prohibition on audiences in keeping with the most current New York State restrictions.  We will maintain the University’s prohibition on outside visitors for the foreseeable future.

Students should not expect that COVID-19 safety protocols, including mask wearing, social distancing and gathering limits will be relaxed at any point during the semester, even as some individuals have begun to receive the COVID vaccine. Adhering to these protocols is even more important now given the fluctuating infection rate in the Finger Lakes region and the more severe strain of COVID-19 being present in New York State.

Dr. Chat Bot participation continues to be required for everyone who is physically on any University campus or property at any time of day or night, including for students living in residence halls. Daily emails will help remind everyone to complete their Dr. Chat Bot survey, and text messages will be delivered to on-campus students who registered their cell number in AlertUR. The daily Dr. Chat Bot screenings are helping to keep the University community healthy and help UHS closely monitor student health and wellness on campus. Especially in flu season, the daily self-monitoring and reporting of symptoms is critical to properly managing and treating student illness.

As a reminder, University students, faculty, and staff who observe that an individual or group is not acting responsibly with regard to COVID-19 should report these incidents through the COVID-19 Concern Report.

Updated 1/21/2021

Will there be "Wellness" days- where classes, ensembles and lessons will be canceled?

There will be no spring break this term, but the University has set aside Wednesday, March 3 and Tuesday, March 30 as “wellness days.”  There will be no classes, lessons, rehearsals, concerts, or recitals on these days in order to give everyone a break from what we expect will be a grueling semester.

Updated 1/14/2021

Will I need to quarantine upon my return in January?

Students have been sent detailed information for their January return, including the latest New York State quarantine requirements, which you can find on the Eastman COVID website: https://www.esm.rochester.edu/restart/spring-2021-quarantine-and-testing-faq/.

Updated 1/21/2021

What details do I need to know for Spring 2021 semester?

Updated 1/27/2021

How will final exams be scheduled?

The Registrar’s office will not be scheduling final exams for individual classes, so students should consult their individual course syllabi to determine their final exam schedule.

Updated 1/27/2021

What is the plan for commencement?

Commencement is currently scheduled for Sunday, May 23, but details about the format of the event have not yet been determined.

QUARANTINE AND HOTSPOTS

Updated 1/14/2021

As an international student, will I be required to quarantine when I enter the US?

What do I need to do prior to coming back to campus?

Once we are approved to open All faculty, staff and students:

  • Must complete the one-time, required COVID-19 training available on MyPath prior to returning to campus.
  • Must complete Dr. Chat Bot health screening every day an individual wishes to access the Eastman campus.

LATE ARRIVALS

I can’t make it to Rochester by the start of classes, but can I arrive late?

Yes. As all classes at Eastman will be offered in an online format you can begin online from home and transition to in-person instruction once you arrive in Rochester.

Update to University Domestic Travel Guidelines

Visit University of Rochester’s website for latest information.

HEALTH AND SAFETY

HEALTH

Updated 1/15/2021

Are there any changes to COVID-related safety for Spring Semester?

With the start the spring semester, all of our COVID safety protocols remain in effect from the fall–including distancing, masking, bell covers, and room downtime.  With COVID-19 cases on the rise nationwide, and particularly in Monroe County, we do not want to change these protocols that worked so well for us in the fall.  As case numbers decrease, which we fully expect as the vaccine becomes more widely available, we will consider modifications to policies.

In addition, we will continue our practice room sign out protocols from the fall, including the use of our student practice room monitors.  As a reminder, all of our music-making safety measures can be found here: https://www.esm.rochester.edu/restart/policies/.

This spring we will continue our prohibition on audiences in keeping with the most current New York State restrictions, and will also maintain the University’s prohibition on outside visitors for the foreseeable future.

Updated 11/23/2020

What safety and cleaning guidelines are in place for the SLC?

The following guidelines and safety precautions are being taken in the SLC:

    • Every room has received a deep cleaning
    • SLC Bathrooms will be deep-cleaned daily, with ESM staff routinely coming back for spot checks and garbage removal
    • With only a few exceptions, all rooms are now single occupancy
    • Student lounges will follow PPE and social distancing guidelines – students should avoid large gatherings
    • SLC Elevators will be limited to 2-persons-at-a-time while practicing social distancing (expectations for students to use stairwells for their own living areas whenever possible)
    • Stairwells/Railings will be cleaned daily
      • students should practice good hygiene, by washing their hands and avoiding touch-points like railings and elevator buttons
    • The SLC Kitchen will be closed for the Fall 2020, similarly to River Campus
    • Equipment sign out will be limited – the SLC Front Desk will no longer lend movies or kitchen supplies, but will still support lending vacuum cleaners, brooms, and assist with replacement keys (there will be new protocols for borrowing, cleaning, and returning these items)
    • The Dining Center will have a new process for students to order ahead online for pick-up and have online menus available for students
    • Media Lab will be closed to most students – only students who have classes that require specific programs will be granted access
      • New protocols in place for cleaning copy machines, computers, and equipment before personal use

Will there be any objectively measured methods to screen people as they enter the campus? Non-contact thermometers, for example?

Consistent with what is being done on River Campus, we will be relying on the university’s health screening app (Dr. Chat Bot) and not checking temperatures or otherwise screening individuals.  Additionally, signage and sandwich boards will serve as a prominent reminder to the critical importance for those exhibiting symptoms to not enter our buildings.

What is the process if a member of our community tests positive for COVID? How are we notified, or not, as members of the community?

Please visit this page.

Will the University/Eastman be providing masks?

Masks will be made available on an ongoing basis as needed to all faculty, staff and students in alignment with University of Rochester guidelines.  In addition, we will be issuing cloth masks with the Eastman logo to all undergrad and graduate students and all full time faculty and staff on a one-time basis.

Where can I go for the latest information on COVID-19-related issues?

What should I do if I think I or my roommate has COVID-19?

I feel stressed out and overwhelmed. Whom can I talk to?

What forms of COVID-19 testing is the University implementing?

How will these strategies be effective in preventing the spread of COVID-19?

University of Rochester's CARE Network

The University of Rochester’s CARE Network enables members of the University community to help each other! You can express their concern about a person, incident, or issue by submitting one of the following reports online:

  • CARE Referral
  • Bias-Related Incident Report
  • Community Concern Report

Making a referral or submitting a report initiates a review process and/or coordinated response involving the appropriate individuals, staff, and offices. For report forms and other information about CARE, go to https://www.rochester.edu/care/

What is the policy about access to testing?

All undergraduate students living on campus this fall will be tested upon move-in. Optional testing for graduate students and off-campus undergraduates will be available at University Health Service (UHS) after August 26.  Students and employees may also take a test at any time, free of charge, at a New York State-administered testing site. See Monroe County COVID-19 Testing Informationfor details.

If a University student or employee tests positive, what happens next?

Contact tracing after any confirmed positive cases of students or employees will be done in coordination with Monroe County health officials. University Health Service (UHS) will conduct contact tracing for on-campus students, Monroe County will conduct contact tracing for students off-campus as well as for employees, and the two units will coordinate.  Contact tracers will follow tracing protocols and utilize tools developed by New York State officials.

Is the University taking into account the most recent studies being published on the aerosol spread of the virus? (A recent study suggested 12 to 16 feet distance between people rather than 6 feet.)

Facilities is receiving updated information as it comes out, and we will be updated accordingly.

SAFETY

Will we continue swiping IDs for entrance to the main building?

The policy requiring students and employees to enter the school through Lowry Hall and present their UR ID, adopted in February as a security measure, will continue.  It will not be necessary to swipe ID’s at the entrance for entry to Lowry Hall.

What other tactics will the University employ to prevent the spread of COVID-19 on campus and how effective are these protocols?

Will students be permitted to remove masks when playing/performing/singing/acting in person under any circumstances?

Masks must be worn whenever making music in a room with more than one person.

Have the elevators been taken into account regarding social distancing?

6’ social distancing and the wearing of masks is required on campus elevators as is the case in all common areas.

What guidelines will Eastman be setting in place regarding safety?

Guidelines include:

  • Continued social distancing including no less than six feet between individuals in all locations including classrooms, faculty studios, and rehearsal/performance venues;
  • Wearing protective masks as required
  • Monitoring of traffic in entrances/exits, hallways, elevators, and other spaces to limit density of individuals at bottleneck spaces;
  • Increased attention to ongoing cleaning and disinfecting

What cleaning measures are taking place?

Currently, all solid surfaces in commons areas are wiped down daily as part of general cleaning routines.  The reopening protocol will involve increased cleaning efforts in accordance with CDC and University guidance.  Large room sanitizing machines (electro-static foggers) have been purchased and their use will also be guided by mandates and University guidance.

There will be an overall focus on Personal Protective Equipment (PPE) including the following:

  • Mask wearing as required
  • Added hand sanitizer deployed to classrooms and other areas of high traffic
  • End-user cleaning supplies in practice rooms
  • Wipes available for end-user personal cleaning of classroom chairs and workstations
  • Plexiglas shield installations at the Welcome Center and SLC Entry Reception Area
  • All communal instrument use (other than pianos and organs) under evaluation
  • ESM Facilities who will order, stock, distribute and inventory cleaning materials and PPE for all departments and offices

What sort of fogging will occur for safety?

There is an electro-static process approved by Dr. Manchester. We will use it on a limited basis for voice practice areas. In these specialty areas we are working through ensuring protecting the pianos in these places.  Each of the restrooms in the Student Living Center will be fogged twice a day as well.

Each of the restrooms in the Student Living Center will be fogged every day as well.

Could we have an update on water fountains and water bottle filling stations?

Water fountains will remain functional upon a reversal of an earlier decision to disable them.

What safety precautions are you taking to ensure our students are protected while on campus?

As part of our overall focus on social distancing and de-densifying campus communal spaces, the following items are under consideration for the fall semester.:

  • A reduction in classroom and other occupancies
  • Possible changes in interior traffic routes
  • Distance markings on floors and signage where queuing takes place
  • Limited numbers in elevators and restrooms
  • Possible closings of areas of congregation such as the Cave
  • Changes in UR bus capacity
  • There may be timing intervals established for class changes.
  • There will be no change to our single point of entry policy given our continued commitment to campus safety
  • Events involving in-person activity on campus will be limited by occupancy guidelines in place at the time
  • The seating capacity of our performance venues has been greatly diminished due to social distancing requirements.  We continue to evaluate audiences sizes for recitals and who be allowed access to these performances.
  • Visitors to the Eastman campus will be significantly restricted.
  • All meetings are required to be arranged online, even if staff or faculty are on campus.

Will stairwells be specific to which direction they are to be used for?

We’ve reorganized entry to the main building- similar to Kilbourn (direction signage for one way on and one way out). Bridges to Annex will be one way. We don’t currently have other accommodations in our stairwells, as for brief periods of passing this should not pose a safety risk with everyone wearing masks.

**Any additional questions regarding Safety and PPE should be directed to:
Kevin Gibson, Executive Director of Operations

COVID - TESTING AND VACCINES

Updated 3/8/2021

Can Graduate Students who are teaching person get the vaccine?

Graduate students who are teaching in person:  If you are teaching in person and wish to receive the Covid-19 vaccine, consult the Monroe County vaccine hub or the Finger Lakes vaccine hub to look for an available appointment anywhere in the state.

Updated 1/27/2021

How will testing work and what about vaccines?

University Health Service (UHS) will again conduct random surveillance COVID testing of both on-campus and off-campus undergraduate and graduate students throughout the semester. UHS plans to launch this surveillance testing program on Feb. 8 and aims to rapid test up to 2,000 students per week, based on test availability.

UHS will also continue to provide COVID tests to symptomatic students throughout the semester.

With regard to the possible availability of the COVID vaccine to students, Dr. Ralph Manchester, vice provost and UHS director, is working closely with the University of Rochester Medical Center and the Monroe County Department of Public Health to have a plan in place for vaccine administration if young adults become eligible to receive it this semester.

 

What other training do I need to complete?

In addition to testing, all arriving students need to have completed the University’s online COVID-19 Safety Training program found on Blackboard at https://learn.rochester.edu.  Failure to do so could result in delays in the move-in process; please be sure to complete this in advance.

Testing results

COVID-19 test results will be reported back to the University and to the student within 24 hours.  Students will move-in prior to receiving the results of the test.  If a student receives a positive COVID-19 test, they will be relocated to one of our isolation areas.

**Any additional questions regarding Residential Life should be directed to:
Robert Bones, Assistant Dean of Student Affairs

LATEST NEWS FOR STUDENTS AND FAMILIES

VIDEOS

Graduate Student Town Hall Meeting 8-6-2020

NOTE: To view closed captioning, click on CC button on bottom of video.

New Student Town Hall Meeting 7-23-2020

NOTE: To view closed captioning, click on CC button on bottom of video.

ESM Student Town Hall Meeting 7-30-2020

NOTE: To view closed captioning, click on CC button on bottom of video.