{"id":4341,"date":"2023-01-27T12:44:31","date_gmt":"2023-01-27T17:44:31","guid":{"rendered":"https:\/\/www.esm.rochester.edu\/studentaffairstest\/?page_id=4341"},"modified":"2026-01-16T14:07:20","modified_gmt":"2026-01-16T19:07:20","slug":"policies-procedures","status":"publish","type":"page","link":"https:\/\/www.esm.rochester.edu\/studentaffairs\/reslife\/policies-procedures\/","title":{"rendered":"Policies & Procedures"},"content":{"rendered":"

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Guidance for Residential Living<\/h2><\/div><\/div>[vc_column_text css=””]<\/p>\n

In addition to the terms and conditions listed on your housing contract, this document is intended to help you understand the policies and procedures as a resident of the Student Living Center. You will be held accountable for the information in this handbook. Our goal in having these policies and procedures is to maintain a safe, productive, and communal atmosphere in the SLC.\u00a0If you have questions, please feel free to contact your Resident Advisor (RA) or the Office for Residential Life.<\/p>\n

For more information, please read the SLC Area Handbook 2025-26<\/a>\u00a0and Housing Contract (Returning Students)<\/a> and the Housing Contract (New Students)<\/a><\/p>\n

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General Information A-F<\/h2><\/div><\/div>[vc_accordion active_tab=”false” collapsible=”yes” title_size=”h3″ style=”3″][vc_accordion_tab title=”Alcohol and Other Drugs”][vc_column_text]<\/p>\n

Underage drinking is a violation of State law and University policy.\u00a0 The possession, use, and distribution of illegal drugs, and the misuse or distribution of other controlled substances is prohibited.\u00a0 Paraphernalia related to illegal drugs and binge drinking is prohibited.\u00a0 This includes funnels, drinking game paraphernalia, kegs, pipes, bongs, smoking devices, grinders, and other materials that promote illegal behaviors. \u00a0Residents of legal drinking age may consume alcohol in the privacy of their room with peers who are also of age when the door is closed. Drinking or having open containers outside of your room is never allowed under any circumstances.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Bike Storage”][vc_column_text]<\/p>\n

There is a bike room available in the basement of the Student Living Center. There is limited space available, so please contact the Office for Residential Life to find out more information about registration and fees.\u00a0 Registration must be submitted for each academic year.\u00a0 Bikes that remain in storage but are not registered will be disposed of after 30 days.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Borrowing Equipment”][vc_column_text]<\/p>\n

The SLC Front Desk provides a number of items (e.g. vacuum cleaners, movies, games) for you to borrow. You are required to sign out the equipment with your student ID. This service is available from 8:30am \u2013 11:30pm daily. Please return items promptly and report any damage or malfunctions to the attendant.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Break Housing”][vc_column_text]<\/p>\n

The Student Living Center remains open during Fall and Spring Breaks, however the SLC closes during Winter and Summer Breaks. Residents are not permitted to stay in the building during either of these breaks and will not be given permission to stay between closing and opening based on travel plans. Limited exceptions may be made for academic obligations on a case-by-case basis. Please plan accordingly based on the dates listed\u00a0on the Residential Life website.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”CARE Reports”][vc_column_text]<\/p>\n

When a student, parent, faculty, or staff member has a concern about an individual student, or if you are in distress yourself, please fill out a CARE referral\u00a0here<\/a>. CARE referrals are sent to the appropriate staff member for review. If you are concerned that there is an immediate possibility of harm, call Public Safety.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Check-Out”][vc_column_text]<\/p>\n

At the end of the academic year, the Office for Residential Life publishes check-out procedures. In order to avoid unnecessary charges, it is important that you follow all procedures. If you leave the SLC during a semester, then please contact the Office for Residential Life for information about how to properly check-out. Residents who fail to follow the proper check-out procedures will not be able to appeal damage charges, and may be fined for an improper check-out or lock change.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Ciminelli Formal Lounge”][vc_column_text]<\/p>\n

Ciminelli Formal Lounge, located on the first floor of the SLC, can be used for recitals, special events, self-serve recording, and some academic courses. It can be reserved through the Concert Office.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Common Areas”][vc_column_text]<\/p>\n

The SLC offers many common areas for you to use such as the Game Room, TV Lounge, Study Lounge, and floor lounges. These spaces can be used for small events, socializing, studying, relaxing, or just enjoying the views of the city and the lake from the upper stories. In order to keep these areas open, it is important that the areas are respected (e.g. kept clean, free of vandalism). If you move furniture in these areas, you are expected to put the furniture back according to the furniture maps posted in these locations. Do not move common room furniture out of the intended space.\u00a0 Do not leave any personal items in bathrooms, lounges, or hallways.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Conduct Process”][vc_column_text]<\/p>\n

A member of the Office of Student Affairs will meet with students to address and resolve issues of student conduct. You can download a PDF version of the Standards of Student Conduct online or request a hard copy in person by visiting the Office for Residential Life, located in Suite 103 of the Student Living Center. Eastman follows the same disciplinary process and policies as the University of Rochester. Regardless of the specific process used in individual cases, all students who participate in the disciplinary process are treated with fairness, respect, and honesty.\u00a0 Go to\u00a0Standards of Student Conduct PDF<\/a> for more information.<\/p>\n

[\/vc_column_text][\/vc_accordion_tab][vc_accordion_tab title=”Cooking Facilities”][vc_column_text]<\/p>\n

In addition to the microwaves that can be found in most floor lounges, there is also a kitchen provided to all residents in the basement of the SLC. The kitchen is open daily from 7:00am \u2013 11:00pm. In order to keep the kitchen open, residents are responsible for adhering to the following guidelines:<\/p>\n