First Through Third Years

Eastman School of Music requires all first- second-, and third-year students to reside on campus unless they are approved for a residency exemption. This policy is intended to develop community and best support the Eastman undergraduate experience. Students who live off campus prior to senior year delay graduation, do not utilize on campus resources and supports, miss more classes, lessons, and opportunities, and don’t make healthy choices to eat right, rest, and maintain appropriate school-life balance.

Medical and Disability related appeals are accepted at any time and must be sent directly to the Office of Disability Services through their website.  Non-medical/disability (supported by documentation) releases from the 3-year residency requirements are processed by the Office of Student Affairs, only occur between semesters, and must follow the timeline below. Students should never request a housing appeal lightly. These processes are not intended to avoid participating in the housing process, to be exempted from housing policies, or to secure for oneself a better room. Any student who is found to have misrepresented their situation in a housing appeal may be denied participation in the housing selection process and may face possible disciplinary action.

Timeline of Appeal process (non-medical and non-disability related):

Fall 2019 – to be considered for a Spring 2020 release
Appeals are accepted beginning October 15, 2019
Appeals are due by October 30, 2019
Decisions will be provided by December 31, 2019

Spring 2020 – to be considered for a Fall 2020 release
Appeals are accepted beginning March 15, 2020
Appeals are due by March 30, 2020
Decisions will be provided by June 30, 2020

Summer 2020 – to be considered for a Fall 2020 release
Appeals are accepted beginning June 1, 2020
Appeals are due June 15, 2020
Decisions will be provided by June 30, 2020

Financial Appeals

Appeals to be released from your Eastman housing contract due to changes in your financial circumstances will only be considered after the following steps have been completed: 1) Students must have a completed FASFA and/or CSS Profile on file with the Eastman Financial Aid Office, 2) Students must be maximizing all available aid opportunities, including student loans and work study (students must be employed), and 3) Students must complete a monthly budget including income, expenses, such as, but not limited to: rent, renter’s insurance, electricity, water, gas, mobile phone bill, groceries, entertainment, auto insurance, car payment, credit cards/debt, loans, and other expenses.

Upon completion of the above steps the financial aid office will make a recommendation to the Assistant Dean of Student Affairs, who will then make the final decision on your request to be released from your housing contract.

Please note:

  • The Housing Appeal decisions are final.
  • Housing processes will not be delayed and appeals will not be expedited due to convenience. Students must still participate in housing selection and are bound by their housing contracts.
  • Parents are discouraged from submitting appeals on behalf of their students.
  • Students who have concerns related to dining should contact the dining manager when they experience concerns (ex. vegetarian options). If their concerns are persistent or have to do with diet, students are expected to contact the dietician prior to submitting an appeal and prior to scheduling a meeting with the assistant dean of student affairs.
  • Honesty is an expectation of all appeals. Any student who is found to have misrepresented their situation in a housing appeal may face disciplinary action.
  • Students who are considering an appeal regarding their housing are expected to have spoken to Dr. Robert Bones prior to submitting the Housing Appeal form.

Other Appeals

Commuter
If the student, parent(s), or guardian(s) live within Monroe County (commutable distance). For all students, this primary address needs to be established prior to initial enrollment at the Eastman School of Music. This is done by providing a copy of any document that verifies the student’s residence, (i.e. permanent US residency visa, utility bill, identification card, or lease agreement). If the student is residing with a guardian or family, they must explain their relationship with that individual and must have permission prior to being released.

Married
Students who are married. A copy of a government-issued certificate recognizing the partnership (i.e. marriage license or domestic partnership certificate) is required supporting documentation.

If you have questions regarding the Residency Exemption Request process, please contact Robert E. Bones rbones@esm.rochester.edu