The Circulation Department provides access to the collections of the Sibley
Music Library. Circulation staff maintain patron records, check materials out
and in, monitor overdue and lost items, collect overdue charges, reshelve materials
and maintain the stacks in good order, search for and hold requested items,
provide paper for and help with photocopying equipment, and provide library
security during all opening hours.
Lost and Damaged Materials
Holds and Recalls
Missing Item Searches
Materials Not Located in Public
Current students, faculty, staff members, and alumni of the Eastman School of
Music and the University of Rochester are eligible to borrow library materials.
All borrowers must have a valid University of Rochester identification card
to be able to take materials out of the library. Those not affiliated with the
U of R or Eastman who wish to borrow materials must apply at the Circulation
Desk and be approved by the Circulation Assistant before a community borrowers
card can be issued.
Faculty members may designate another person (for example, a TA or a family
member) to be authorized to check out materials in the faculty member's name.
Please note, however, that the faculty member is responsible for anything checked
out by the authorized borrower.
All materials must be checked out at the Circulation Desk before leaving the
library. The library is equipped with an automated circulation system. All patrons
must have a valid University of Rochester ID card to borrow materials. Once
barcoded by Library staff, this card becomes your library card and must be presented
for every transaction. You are responsible for all items charged to your card;
do not allow anyone else to use it.
The library has a security system at the exit. Because the library does not
desensitize any materials upon checkout, all charged materials must be passed
to the circulation attendant each time you leave the library.
Loan periods vary with each category of borrower and type of material. Below
is a summary of the most common material types, followed by the loan periods
that apply to them:
Regularly Circulating Materials: these include most books and scores.
Restricted Circulation Materials (formerly designated as "Closed shelf"):
these are books and scores that, although shelved with normal materials, are
non-circulating. Items are designated as Restricted Circulation for various
reasons: either the item is too brittle to allow for too much handling, the
item is an edition that is no longer in print and therefore would be difficult
to replace if lost, or the item is in heavy demand and needed by many different
library patrons. Restricted Circulation items are marked with either an asterisk
above the call number, the words "closed shelf" or "RCirc."
or "cl. sh." above the call number.
Recordings: are located in closed recordings stacks on the third floor.
||Graduate Students and TAs
|| Undergraduates and Others
|Regularly Circulating Books and Scores
||End of Semester
|Restricted Circulation Books and Scores
||End of Semester
||2 weeks with permission
|Recordings and Videos
*Exceptions can be made for class presentations. Ask at the Circulation Desk.
When the library is open, materials (including LPs and CDs checked out of the
library by faculty) should be returned at the Circulation Desk in the return
slots. At other times, materials may be returned in the book drop located outside
of the entrance to the library.
All regularly circulating materials may be renewed before they become overdue.
To renew materials, you must present your ID card and either the items to be
renewed, or the barcode number for each item (all barcode numbers begin with
39087...). It is also possible to renew items over the phone or by mail. When
doing so, please give us your ID barcode number and the barcode number of each
item to be renewed. Materials which have been recalled or requested by another
cannot be renewed.
Fines for normally circulating items are no longer levied. However, if an item
is more than 30 days overdue the system assumes that it is lost and the appropriate
charges (see below) are applied, thereby blocking the patron from borrowing
anything else until the item(s) in question are returned.
Fines for recalled items accrue at $1.00 per item, per day. Fines for special
class loan materials accrue at $0.25 per item per hour or any part of an hour
without a grace period.
Do not put markings or tape in library materials. These actions, along with
folding or tearing of pages, intentional breaking of spines etc. is considered
mutilation. Fines will be levied at the discretion of the Circulation Assistant
and Conservator for any markings or minor damages found in Library materials
that you return.
LOST OR DAMAGED MATERIALS
You are responsible for all materials checked out in your name. If an item is
lost, damaged beyond repair, or simply not returned to the library, you will
be asked to pay to replace the item. Such a charge includes the current replacement
cost, a $25 processing fee for cataloging and binding, and any overdue fines
that apply. Out-of-print works are billed at the discretion of the appropriate
librarian(s) at a minimum of $60. The best way to avoid such high fines is to
take care of all library materials and return them on time.
All materials, except recordings, microforms, and rare or archival items, are arranged alphanumerically in the Library of Congress classification system, and are accessible to all. The lower level (second floor) contains microforms, scores M5-M2199, and mini-scores; the third floor contains books with call numbers ML1-ML3930, folio scores, and books with call numbers beginning with A-L and N-Z; and the fourth floor contains books with call numbers beginning with MT and collected editions of composers' works and historical sets (M1-M3). Unbound periodicals are found in the Current Periodicals Reading Room, on the third floor.
Please do not reshelve materials after browsing. Instead, place materials on
the shelves marked "Items to be Reshelved" or return them to the Circulation
HOLDS AND RECALLS
If an item cannot be located in the stacks, it may be currently charged out
to another patron. Check the status of the item in Voyager. If an item is checked
out, Voyager will say "Charged", "Overdue", or "Renewed".
You may request that a circulating item be held for you when it is returned.
If you need it sooner than the current due date, you may also recall the item.
Once recalled, the item should be back in the library within two weeks and will
be held for you at the Circulation Desk. Please remember that materials may
be recalled from you as well. If you receive a notice informing you that an
item you have checked out has been recalled, the due date will shorten to one
week from the day the item was recalled. There is also a seven day grace period
for recalled items. Overdue fines for recalls accrue at $1.00 per item, per
MISSING ITEM SEARCHES
If an item is not checked out, but cannot be located on the shelves, you can
ask that a search be done for the missing item. Ask at the Circulation Desk
for a search request card. You will be notified of the item status after the
first search, or when the item is found.
MATERIALS NOT LOCATED
IN PUBLIC STACKS
(does not include Recordings or Special Collections)
Some library items have temporary locations within the library, and will not be found on the shelf. The locations are indicated in Voyager (for example, "Temporarily Shelved at Sibley Music Brittle Books"). Some of the items are still in the process of being cataloged and may have a call number such as “Gift 9/97.” To request any such item, use the “Request This Item” link in the Voyager record. Depending on the location and status of the item, retrieval will take between a few hours and a few weeks. Please note that not all requests can be filled.
Eastman students, faculty and staff may request materials belonging to other libraries in the University of Rochester Libraries system by using the Place Request function in Voyager. Once requested, the item will be sent to Sibley, usually in a day or two, and held at the Circulation Desk. An email will be sent to the requestor to let them know when the item has arrived. Materials from other U of R libraries may also be returned at the Sibley Circulation Desk.
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