ESM Faculty & Staff Handbook 2009-2010
EXPENSE REIMBURSEMENT
Use an F-4 form to requisition payment for such things as honoraria, to pay a business (e.g., food catering), to pay a magazine subscription, professional dues, etc. An F-4 must be accompanied by a W-9 form for all honoraria reimbursements.
DO NOT USE THIS FORM WHERE PURCHASE ORDER OR PAYROLL IS REQUIRED.
To facilitate processing, please include:
- All pertinent information, such as complete acct. number(s) and subcodes to be charged.
- Approval of Department Head or other authority for charging to the account(s).
- Ooriginal supporting documentation, such as expense account, invoices, receipts, or other evidence of charge.
- or payment of all honorariums, complete name, address, Social Security number and Form W-9. Before completing paperwork, please call FHRS at x 4-1080 to verify if the payee is a U of R employee.
- Payments to Non-Resident Aliens must include payee’s e-mail address to enable the U of R Finance Department to contact the payee for completion of GLACIER requirements.
Do not use this form for any wages to University or student employees. Call x4-1083 on payroll matters.
Countersignature by Department Head or other authorized University official is required.
SUBMIT COMPLETED FORM TO FINANCIAL & HUMAN RESOURCE SERVICES along with a copy of the form and a copy of the supporting documents.