Credential File Service

Interfolio

 

 

 

Through a partnership with Interfolio, the Eastman School of Music's Office of Careers and Professional Development, offers an online credential management service for students and alumni.

 

What is Interfolio?

Interfolio is an online credentials management service that enables you to have all of your reference letters in a central location and to coordinate mailings as you need. Your portfolio can include letters of recommendation, résumés, transcripts, teaching certifications, evaluations, and more. This service is particularly beneficial to those who are applying for numerous positions and/or graduate schools, and takes the burden off the referents, allowing them to write a single letter in support of all your applications. Here are some ways that our partnership with Interfolio will improve and change the way you manage your credential file:

  • Self-managed - you will no longer need to wait for regular business hours in order to add or update letters of recommendation or documents to your file. With Interfolio, you are in complete control of your file!
  • 24-hour availability - you can make mailing requests and view mailing history around the clock.
  • High quality contents - instead of photocopying, documents can be electronically uploaded into your file, including confidential letters of recommendation.
  • Quick turnaround - Interfolio processes all delivery requests in 1 day. It also offers multiple mailing options including first class USPS mail, FedEx, fax and electronic email delivery.
  • Payment options - online credit card payments are accepted as well as checks and money orders.
  • Customer service - Interfolio offers 1 business day turnaround on e-mail questions to help@Interfolio.com.
  • Existing users can upgrade their account to the Interfolio Portfolio service. Plans and pricing information are available on the Interfolio Portfolio page.

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I'm currently an Eastman student.  How do I access this service for free?

If you are a CURRENTLY enrolled as an UNDERGRADUATE student at the Eastman School of Music, there is no fee to set-up or maintain an account with Interfolio while you are enrolled at Eastman and for 1 year past your date of graduation. Enter your Special Offer Code when signing up to receive an account at no charge. Upon annual renewal of your Interfolio account and if you are still eligible, you may contact the Careers office for the current year’s Special Offer Code (this is changed annually in the summer). 

If you are CURRENTLY enrolled as a GRADUATE student at the Eastman School of Music, there is no fee to set-up or maintain an account with Interfolio for 3 years from the day you open an account with Interfolio provided you enroll before you graduate. Enter your Special Offer Code when signing up to receive an account at no charge. Upon annual renewal of your Interfolio account and if you are still eligible, you may contact the Careers office for the current year’s Special Offer Code (this is changed annually in the summer). 

To obtain your Special Offer Code, simply contact the Careers office at careers@esm.rochester.edu, or by phone at (585) 274-1210. Please have your Student ID number ready!

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I'm an Alumnus, how much will an Interfolio account cost me?

Alumni of the Eastman School of Music who are not still eligible for one of the above categories will be responsible for paying the yearly maintenance fee incurred for maintaining a file with Interfolio. Interfolio provides flexible account setup options, and a multitude of delivery methods to ensure fast and accurate delivery of your credentials.

To see current pricing options, or to start an Interfolio account, go to www.interfolio.com.

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Is it always appropriate to use my generic letter of recommendation?

A standardized letter of recommendation will often work for a variety of applications, especially for those who need letters sent to multiple places.  However, tailoring letters for a specific position or project may also be advisable in some situations.  Just as you have more than one version of your résumé or cover letter, having more than one letter of recommendation from the same writer may be helpful if you are pursuing two different career tracks, such as performing or teaching, and needs a specific letter for each. 

Because Interfolio gives you the ability to manage your file, letters for a specific position or career field may easily be added and managed in your Interfolio account.  As with all other documents in your account, you should create a distinguishing document title for each letter.  For example, you can name each of your two letters “Letter of Recommendation from Prof. Smith for teaching” and “Letter of Recommendation from Prof. Smith for performing”. 

This should always be discussed with the recommendation writer when you ask them to write your letter.  If you have further questions regarding when to use letters or recommendation, please contact the Office of Careers and Professional Development. 

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How do I add an Eastman transcript to my Interfolio account?

All transcript requests are handled through the Office of the Registrar; they are familiar with submitting documents to Interfolio.  The simple steps for requesting a transcript are outlined on ESM Registrar websiteTo have your document submitted to Interfolio, simply create a space for it in your Interfolio account and then make sure that the Registrar receives your waiver/cover form.

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I have been asked to write a letter of recommendation. How do I submit it to Interfolio?

For your convenience, Interfolio has a detailed Help for Letter Writers section on their website.

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Who do I contact if I have a question?

For help, please select one of the choices below:

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