Eastman Pathways Student/Parent Handbook

Pathways is part of the William Warfield Partnership between the Eastman School of Music and the Rochester City School District. The following information is meant to guide students and parents in their educational experiences in the Eastman Community Music School (ECMS). By accepting your Pathways scholarship you become part of ECMS and have the same privileges and responsibilities as do all ECMS students and parents.

We hope you will take advantage of the world-renowned Sibley Music Library as well as attend some of the free concerts and recitals held at the Eastman School of Music.


Table of Contents

What the Scholarship includes
Student Commitment
Parents/Guardian Commitment and Responsibilities
Financial Information
Lesson Information
Recital and Performance Requirements
Continued Eligibility – Evaluations, Grades, and Juries or Exams
Other Benefits of the Pathways Scholarship
Further Information


What the Scholarship Includes

  • Scholarships in Eastman Pathways are either full or partial tuition awards (based on our sliding scale) for weekly 30-minute private lessons.
  • All entering students who receive private lessons will focus on their instrument in order to demonstrate that they have a strong performance foundation.
  • When the student achieves an ECMS curricular level 3 at the annual jury, he/she will be eligible to begin a theory class at no additional cost.  Entering students who demonstrate instrumental skills commensurate with the ECMS curricular level 3 will be eligible to take an optional class in addition to the private lesson at no additional cost.
  • Pathways will financially support qualified students’ work toward a 2-year diploma; courses taken in addition to this will be the financial responsibility of the student’s family.
  • Tuition must be paid for any additional courses beyond the one included with the scholarship and beyond the 2-year diploma requirements as well as for lessons of longer length.
  • Students who take private lessons and audition for ECMS premiere ensembles and are accepted will receive this ensemble class at no additional cost as is the policy for any ECMS student.  These ensembles include the Eastman Youth Jazz Orchestra, Eastman honors Brass Quintet, Krusenstjerna Scholarship Flute Choir and others.
  • Also, because Eastman Children’s Chorus is bundled with theory for all ECMS students, chorus students will have a theory class regardless of the level 3 ruling.
  • It is anticipated that scholarships will be continued for future semesters for interested students; however, all students will need to re-apply for scholarship assistance each March for the following academic year. Scholarships cannot be awarded without all information including a copy of the current IRS tax form.



Student Commitment

It is expected that students will be diligent in their practice, lesson attendance, and overall commitment to the  ESM/RCSD partnership program. The following are the basic policies and expectations that you agree to when you accept your scholarship; they both ensure your individual progress and allow our program to run smoothly.

  • Have regular access to an appropriate instrument and associated supplies for practice purposes
  • Attend lessons or chorus weekly on time
  • Bring music and instrument to lessons or chorus
  • Practice daily; come prepared to lessons
  • Chorus & ensemble students will participate in all concerts
  • Fulfill all performance requirements.  See section on Recital and Performance Requirements.
  • Fulfill the expectations of your ECMS private teachers

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Parents/Guardians Commitment and Responsibilities

  • Support the student’s musical growth by attending recitals or concerts in which the student participates
  • Provide transportation to and from lessons and concerts
  • Ensure the student’s instrument is kept in good repair
  • Pay $20 annual registration fee plus any tuition not covered by the Eastman Pathways Scholarship
  • If required for class, pay required fee of up to $25 per semester for theory materials
  • Purchase music and/or instrumental supplies as requested by the ECMS teacher (Please let the program coordinator know if either is a hardship.)
  • Notify ECMS teachers in advance of any student absence
  • Notify the ECMS office of address or phone changes.
  • Let the ECMS teacher know of any problems that may be impeding the student’s musical progress.

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Financial Information

  • There will be a fee of up to $25 per semester for theory materials depending on course taken
  • Parents must submit family financial information with the annual  March application.  Students must be listed as a dependent.  The most recent year’s AGI form must be submitted by May 1.  The scholarship cannot be posted to the student’s account without this information.  Students’ parents would be responsible for paying full tuition or any related late fees accrued until the current AGI is submitted.


  • Parents or guardians of Pathways students will receive bills at the beginning of each semester even if you have a full scholarship.
  • All accepted Pathways students must pay an annual $20 registration fee.  If the fee has not been paid at the Orientation, it will be listed on the bill.
  • Students must pay the cost of a textbook if required for their course.
  • If the scholarship is for full tuition, the “balance due” at the bottom should read $0.00.
  • If the scholarship is for partial tuition assistance, the balance due will be the amount due after the scholarship has been subtracted.
  • If the scholarship recipient elects to register for a course in addition to the one offered through the scholarship, the bill will indicate a fee for such class.  Refer to Course Offerings in the ECMS Catalog for tuition rates noting discounts with lessons.
  • If the recipient elects to increase lesson time beyond the time award, the bill would indicate the additional fee.
  • Payments may be made one of 3 ways: 1) by sending a check or Visa/Master/Discover card number via mail using the self-addressed envelopes provided with each bill; 2) personally delivering a check or credit card to the ECMS office; or 3) by faxing a signed “Credit Card Authorization” form (provided with each bill) to ECMS at 274-1005. The ECMS office cannot accept credit card payments over the phone.
  • If you have any questions about billing or feel that you have an error on your statement, call the ECMS office (274-1400) for clarification.

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Lesson Information


  • ECMS lessons will begin the first Wednesday after Labor Day and will continue through the first full week in June.
  • Lessons will be offered for a full academic year, 34 weeks.
  • Students will be assigned to available ECMS Faculty.
  • Private lesson times will be arranged by the first week of September. Private instructors will contact the student. Efforts will be made to meet students’ schedules, however it will be necessary to first accommodate teachers’ existing schedules.
  • Please notify both your private teachers and ECMS office with any address or phone changes in order for them to be able to contact you.

Missed Lessons

  • Students are expected to notify the private and/or class teacher 24 hours in advance of any absence.  If there is no cell or studio phone, call the ECMS office at 274-1400. By calling in advance you may be able to reschedule your lesson for a different day.
  • Unexcused absences (absences not reported in advance) will be reported through the Progress Report to the parent, RCSD Music Teacher, and the coordinator of Pathways.
  • If a student has three unexcused absences, the Pathways scholarship will be revoked.

Lesson Make-up Policy

  • Some teachers offer make-up lessons under certain circumstances, but they are not obligated to do so.
  • Teachers are not required to make up lesson time missed as a result of tardiness.
  • If a teacher is absent from a lesson, a make-up will be scheduled at a mutually convenient time.
  • For more specific information, see Registration and Policies.
  • Missed classes can be made-up by attending alternate sections of the same class with permission of the instructor.


  • Each instrument being taught in ECMS has a curriculum that is used as a guide for the student to measure his or her progress through the various levels of performance skills and repertory.
  • In order to remain eligible for the scholarship, students must show significant progress through the prescribed curriculum.

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  • Please refer to the pprovided Pathways calendar card or online at www.esm.rochester.edu/community.  Click on   Calendars and Schedules then scroll down for tdates sspecific to Pathways and for ECMS holidays.
  • Note that Classes are held on all Mondays including those designated as holidays such as Columbus Day and Martin Luther King Day, but not on Memorial Day.
  • ECMS teaches on several RCSD holidays including Superintendent’s Conference Days. Please refer to the ECMS Schedule and mark your calendars appropriately.  Do not assume RCSD holidays are holidays for Eastman.

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  • In addition to completing the annual Pathways Application in March, every Pathways student must also complete the standard ECMS “Application/Registration for Study” form at the annual Orientation meeting.
  • Please complete all pertinent questions as directed, including birth date and preferred lesson times. Remember to notify the ECMS office at 274-1400 with any changes in address or phone.

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Recital and Performance Requirements

  • All students taking private lessons are to perform annually on at least one regularly scheduled Saturday ECMS student recital or private teacher’s Studio Recital.
  • There are three categories of recitals: Youth, General and Advanced. There is an appropriate level recital for each student. Recitals are held in Howard Hanson Hall, Hatch Hall, Messinger One. or Kilbourn Hall.

Solo Festival:

  • Eastman In-House NYSSMA Solo Festival is required of all students in private lessons with the exception of 1st year students whose teachers concur.  Students performing at NYSSMA level 6 are encouraged to attend an All State site (resulting in possible Area All-State participation).  Ask your RCSD teacher to register you for the appropriate NYSSMA festival — IN House or All State.
  • Students are encouraged to also participate in January MSCMA solo festival (resulting in possible All-County participation).
  • RCSD music teachers must register students for the MCSMA and NYSSMA festivals
  • The SOTA music program expects Pathways students to prepare for both festivals.
  • All Pathways students must participate in the March/April All-City Band/Chorus, String or High School Choral Concert.  RCSD music teachers must register students for these events.

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Continued Eligibility – Evaluations, Grades, Juries or Exams

  • Each year students must earn the continuation of their scholarship.  The ECMS reserves the right, upon evaluation by the student’s ECMS teacher, to place on probation or dismiss students who have consistently displayed a lack of cooperation, interest and/or lack of progress through curricular levels.
  • All students must be registered a music ensemble during the school day.
  • In order to monitor student progress and maintain communication with parents and RCSD Music Teachers, a Mid-Year Evaluation will be given at the end of the first semester.  The Mid-Year Evaluation is a preliminary indication of the ECMS teacher’s recommendation for the renewal of the student scholarship for the following year.  Evaluations will be shared with the student and parent.
  • In addition, a performance jury or exam is given to all students in private lessons at the end of each academic year.  As previously stated, it is expected that students will annually show progress through the various curricular levels.
  • When annually applying for a Pathways Scholarship, each student must receive a positive recommendation from both the ECMS (via the Mid-Year Evaluation and Jury) and RCSD teacher in order to continue in the program. At any time, should a student participate in behavior or activity that is not in keeping with Eastman Pathway standards and the school Principal or music teacher cannot recommend the student for continuation, the scholarship will be revoked..
  • Students must be in good RCSD academic standing in the RCSD:
    • Maintain a 2.0 average
    • Participate/be in good standing in the school music program
    • 90% attendance
    • No disciplinary referrals
  • Parents must sign a Grade Sharing Consent Form for the RCSD to share academic grades with the Pathways Coordinator.
  • RCSD grades will be checked after marking periods. If the student receives below a 2.0 or has attendance below the 90% mark, the student will be placed on academic probation by the RCSD Executive Director of the Visual and Performing Arts.  The student will have until the end of that academic year to meet the grade requirements above.  if the GPA is not raised by the last report card in June, and the course is not made up in summer, the scholarship will be revoked for the following year.
  • At the ECMS first semester marking period, students receiving any ECMS grade of C or lower in lessons will be placed on ECMS probation. Any lesson grade that is not raised by the end of the year will result in revocation of the scholarship.
  • Students must perform in his/her home school music ensemble on the instrument or voice studied at ECMS.  In the case of piano or strings where no ensemble exists students will be required to perform on a different instrument or sing in the available school ensemble or fulfill another musical service for their RCSD school

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Other Benefits of the Pathways Scholarship


  • Carrol Frangipane,, a former public school music teacher, is our experienced Pathways Mentor. Mrs. Frangipane is contacted when a Pathways student has been reported falling behind in class work, missing lessons, coming consistently late or unprepared for lessons, or finding it difficult to adjust to our rigorous curriculum. She works with the student and parent to help find solutions to problems.
  • Practice Buddies: Recommended students as well as those students who would like to participate are paired with an Eastman collegiate student of like instrument.
  • Various Saturday student workshops are offered to all pathways students.


  • To encourage all of our students to annually participate in recitals each year, each student is granted two  rehearsal coupons per semester (value $30/semester).
  • Each coupon covers a rehearsal up to 30 minutes with any accompanist on the ECMS list.  Coupons are available in the ECMS office, 3rd floor, Messinger Hall, 10 Gibbs Street.
  • Please refer to the accompanist policy found in the ECMS website for specifics.
  • The use of the accompanist for additional rehearsals and performances outside and not affiliated with Eastman (e.g., NYSSMA), are the financial responsibility of the parent/student.

College Information Session

  • Learn about the various careers in music at our fall college information session.


  • Once qualified to enroll, Pathways offers one music course per year at no extra cost. (See What’s Included in the Scholarship for clarification.)
  • ECMS offers many enriching music courses including theory, history, class piano as well as a wide selection of ensembles.  Theory classes are organized in sequential manner to enable students to engage more fully in their musical experience at Eastman.
  • Chorus Students – Please note that all chorus is bundled with music theory and chorus students are required to take a theory/musicianship class along with chorus at no extra cost.

Pre-College Diploma

  • Qualified students who are motivated and interested may take classes that may lead toward the ECMS Diploma.
  • Any student interested in working towards a Diploma must declare their intent with the ECMNS office staff.  The office will then keep track of your progress.
  • Diplomas are awarded in June at the ECMS Commencement Ceremony upon completion of all requirements listed in the Diploma brochure.
  • See Diplomas and Certificates for complete information

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Further Information

The ECMS Staff is happy to answer your questions.  You may also visit the ECMS website, www.esm.rochester.edu/community, for complete information on all programs offered through the community Music School.

Other policy questions may be directed to:

  • Jan Angus, Program Coordinator Eastman Pathways,
    Eastman Community Music School: 274-1960 email: jangus@esm.rochester.edu
  • Elizabeth Hanan, Pathways Liaison with RCSD,
    262-8642 email: Elizabeth.Hanan@rcsdk12.org
  • ECMS Office: 274-1400, community@esm.rochester.edu

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Last updated: September 19, 2013